netTALK Privacy Policy

netTALK.COM Inc. ("netTALK", "we", "us" or "our") is committed to protecting the privacy of its members and other individuals with whom it interacts.

This Privacy Policy ("Policy") explains how we use and maintain the privacy of personal information we collect online in connection with the acm.org web site (the "Web Site"). For the purposes of any applicable data protection laws (including the EU General Data Protection Regulation), the data controller in relation to your personal information is netTALK .COM Inc., 1 FINANCIAL PLZ FL 10TH FORT LAUDERDALE, FL 33394-0002.

This Policy will apply to personal information netTALK collects or otherwise receives about third parties ("you"), including netTALK members ("Members"), when you use our Web Site or otherwise engage with us. Personal information which is provided to us, or otherwise obtained by us, from which you can be identified ("Personal Information") will only be used in the manner set out in this Policy. By visiting and/or contacting us through the Web Site (or otherwise engaging with us), you need to be aware that we may collect, use and transfer your Personal Information in the manner described in this Policy.

1. How We Collect and Use Your Personal Information

netTALK only collects Personal Information that is relevant to its activities and seeks to ensure the Personal Information is accurate and up-to-date. Personal Information collected by netTALK may include: your name, address and contact details, including your email address and telephone number, age range, and gender. The Personal Information that netTALK collects and that you provide to us may occasionally be used to improve our Web Site and wider offerings (on a confidential basis) or to enable us to comply with our legal obligations. Aside from this we will only use your personal Information for staying in touch with you (as described in more detail below) and generally for the purposes for which you provided it, including in order to:

  • process your request to join netTALK as a member, and for the renewal and update (and general administration) of your membership;
  • process orders and supply the products and/or services you have requested and to provide information or support to you in respect of those products and/or services;
  • process your application and registration for a conference, contest or other activity.

Member Databases

netTALK maintains member databases that contain mailing, billing, and Member profile information (such as your name, address and contact details), as well as a record of each Member’s product and service purchases. netTALK also maintains databases of Member and non-member purchases and of registrations for conferences and other netTALK activities. The information in these databases is used by authorized netTALK staff members to process orders; mail invoices, purchases, renewal notices, and announcements; respond to Member inquiries; and help us improve our offerings. Member records are maintained as long as an individual is an netTALK member and for two years following a membership lapse. Purchases and credit card transactions are retained for as long as required to meet contractual, tax, or auditing needs.

All personally identifiable information contained in netTALK membership, purchase, and registration databases is treated as confidential and will be used only for the purposes stated in this Policy, except where required by law.

netTALK Emails

From time to time, netTALK may send emails to Members or other visitors to the Web Site, such as:

  1. "Must Have" messages that help to service netTALK Members including answers to Member questions; acknowledgments of the receipt of membership applications, renewal notices, and other orders;
  2. Occasional "Member Update" announcements about netTALK services that we believe to be of some importance to Members. These announcements are short, straightforward messages that contain pointers to online resources where members can explore the information more fully;
  3. Email messages that are a part of a program for which a Member has registered (e.g. an netTALK Digital Library early alert email system); and
  4. Where we have the consent of Members or users, emails targeted at specific netTALK groups and which are on distribution lists (e.g. special interest group members, chapter officers, etc.). Only netTALK headquarters staff can create and support "acm.org" email distribution lists.

netTALK does not sell, rent, or exchange email addresses of its Members and customers. If at any time you decide that you no longer wish to receive any of the emails described above, you may do so by using the "unsubscribe" instructions set out at the bottom of each email.

netTALK Web Accounts

Some portions of the netTALK Web Site, specifically the netTALK Digital Library, require an netTALK Web Account for both Members and visitors. To create an account, netTALK Members and customers must provide their name, Member number (if applicable), and email address. They are assigned a "username" (which they may change) and asked to create a password and provide the day and month of their birth (for account verification purposes).

Non-members are asked for their name and email address when they create their account. netTALK may send information about netTALK products and services which we think may be of interest to non-member netTALK Web account holders via email. If at any point you decide that you do not want to receive these emails, you may do so by using the "unsubscribe" instructions set out at the bottom of each email.

Postal Mail

netTALK also sends information to its Members via post, using the address details provided by Members via the Web Site when they join. netTALK provides two postal mailing list options to its Members, as follows:

  1. netTALK Subscription & Renewal Notices: receive only products subscribed to plus renewal invoices.
  2. netTALK Announcements: information about netTALK’s Member Value Plus Program (a program offering discounts on products and services other than netTALK’s.

2. Technical Personal Information

Other than in the restricted-access portions of the Web Site that require an netTALK Web Account, netTALK does not log the identity of visitors. However, we may keep access logs, for example containing a visitor’s IP address and search queries. We may analyze log files periodically to help maintain and improve our Web Site and enforce our online service polices. netTALK only uses analytical cookies and does not use any user-specific targeting cookies.

A cookie is a small file of letter and numbers that is placed on your device. Cookies are only set by netTALK when you visit restricted portions of our Web Site and help us to provide you with an enhanced user experience. Raw log files are treated as confidential.

Information collected about netTALK Web account usage (including logs of Web pages visited, searches performed, and Digital Library content downloaded) will be stored in an anonymized form and used to improve the netTALK Digital Library and other netTALK Web offerings.

3. Third Parties

From time to time, we may share Personal Information about netTALK Members and customers with third parties where we have your explicit consent or it is necessary (i) for the performance or provision of the goods or services you have requested, (ii) in response to valid legal process (for example, a search warrant, subpoena, or court order), or (iii) our legitimate business interests.

Third parties with whom your Personal Information may be shared include outside contractors, auditors, consultants, and others hired by netTALK to assist in carrying out financial or operational activities. netTALK informs these third parties about safeguarding personal information, and requires them to use it only for an authorized purpose consistent with this Policy, and to return it to netTALK or destroy it upon completion of the activity.

Conversely, netTALK may receive Personal Information from these third parties that they collect from you in the course of any engagement you have with them. Where this is the case, once netTALK is holding your Personal Information it will be treated in accordance with this Policy.

4. Global Transfer of Personal Information

The Personal Information you provide to netTALK will be transferred to and stored on servers in the United States of America, and we take steps to protect your Personal Information from unauthorized access and against unlawful processing, accidental loss, destruction and damage.

netTALK is an international organization and in using and processing your Personal Information, it may on occasion be transferred to, stored and/or processed by our offices located outside of your country of residence. Similarly, netTALK may also transfer your Personal Information from your country of residence in connection with our use and retention of your Personal Information as described in this Policy. By submitting your Personal Information, you are acknowledging this transfer, storage and processing. As netTALK recognizes the importance of data security, we require all of our offices to handle your data in accordance with this Policy or equivalent data protection provisions, subject to their compliance with local law requirements.

5. Links

Our Web Site may, from time to time, contain links to and from the web sites of third parties. If you follow a link to any of these web sites, please note that these web sites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any Personal Information to these web sites.

6. Security

The security of personal information is important to netTALK. netTALK maintains all personal data with technical, administrative, and physical safeguards to protect against loss, unauthorized access, destruction, misuse, modification, and improper disclosure. No computer system or information can ever be fully protected against every possible hazard. netTALK provides reasonable and appropriate security controls to protect personal information against foreseeable hazards.

7. Changes to this Policy

We reserve the right, at our discretion, to change, modify, add, or remove portions from this policy at any time by posting such changes here. You should review this policy regularly for changes, and can easily see if changes have been made by checking the Effective Date below. However, if at any time in the future we plan to use PII in a way that differs from this policy, we will post such changes here and provide you the opportunity to opt-out of such differing uses. Your continued use following the posting of any changes to this policy means you accept such changes.

8. Updating your Personal Information

You can find out what Personal Information netTALK holds about you by contacting us at netTALK .COM Inc., 1 FINANCIAL PLZ FL 10TH FORT LAUDERDALE, FL 33394-0002. In the event that any of the Personal Information we hold about you is incorrect, you can ask us to update it.

netTALK Members may access the Personal Information contained in their membership records and correct and update their member profile and mailing information by logging into their netTALK account and clicking on the "My Contact Information" link. For further assistance please contact netTALK’s Member Services Department at . netTALK .COM Inc., 1 FINANCIAL PLZ FL 10TH FORT LAUDERDALE, FL 33394-0002

However, we are not responsible for removing your personal information (PI) from the lists of any third party who has previously been provided your information in accordance with this policy. Since netTALK must use a Customer’s PI in order to provide them with netTALK services, Customers cannot opt-out of all uses of their PI unless they cancel their service.

9. Terms of Service

For Customers, this Privacy Policy is subject to the netTALK Terms of Service or other agreements between you and netTALK. If you are a Customer, please refer to the Terms of Service or such other agreements regarding certain rights and limitations with respect to your use of netTALK’s services.

10. Contact Us

Questions, comments and requests regarding this Policy should be sent to netTALK .COM Inc., 1 FINANCIAL PLZ FL 10TH FORT LAUDERDALE, FL 33394-0002.
Effective 5.18.2018